How to Automate Businesses and Increase Productivity

Let’s face it: some aspects of operating a business are merely monotonous. And a little boring, to be honest. Automate your more routine business operations to get rid of the monotony of these jobs.

If you could delegate the tedious jobs to a system that handles the admin for you, just think of how much more time you’d have to enjoy the exciting aspects of operating your business. Like developing new products or generating new revenue.

Business process automation systems are capable of doing just that. You can find business processes in your organization that you can automate right away. With the use of effective business process management or BPM.

What Is Automating Business Processes?

BPA, or business process automation, employs technology to automate processes. Ones that would traditionally need manual labor. BPA enables you to delegate tasks that would otherwise take too much time or be ineffective for you to handle alone.

Full business process automation is a natural fit for some industries. Workflows for customer service are a nice illustration. Without ever speaking to a staff member, an automated system can accept questions, examine the problem, and point the consumer to the appropriate resource. And in many circumstances, assist the customer in finding the answer. The entire procedure is handled by artificial intelligence.

You can see how much money a small business can save with robotic process automation. While your organization can profit from digital change in some areas, others still require a human touch.

Business process automation is frequently used by businesses to begin tasks before bringing in a skilled employee to complete them.

This hybrid workflow can be seen in the hiring procedure. Application screening can be done automatically using the company-set criteria. The hiring manager takes over from the BPA software for interviews and reference checks. After the applicant pool is reduced to the top applicants.

What Advantages Does Business Process Automation Offer?

You may save a ton of resources in your company’s operations by automating business processes. But there are other advantages as well.

Improved Effectiveness

You can work more quickly, eliminate inefficiencies, and save time by automating repeated operations that would otherwise require patience, time, and physical labor. Your employees’ time and effort can be spent more effectively. Even if you only automate a small portion of a company process.

Standardized Outcomes

When technology is used to produce a result, the outcomes have a wonderful regularity. As well as predictability. Customer satisfaction can be raised if guesswork and variability are eliminated from customer service encounters.

Computers, after all, don’t require breaks to use the restroom. Nor do they require rest for their eyes at the end of the day. To start the system and get reliable results, simply turn the switch.

Taking Out a Human Mistake

You and your clients will also value the absence of human mistakes. One that results from excluding people from the process.

The automatic system doesn’t experience hiccups, bad days, or errors. Software for business processes simply produces accurate, dependable outcomes. What happens if you discover you don’t like the outcomes? Simply alter the software.


Introducing new systems gives your entire business model the chance to innovate and improve. The time and creativity saved by streamlining one part of the business can be used to address other areas. If you implement the BPA in all facets of your company, you may become a pioneer in cutting-edge methods.

What Should You Automate, and How?

Despite how exciting technology sounds, not every repeated process is a suitable fit for business automation. What should therefore be automated?

What to optimize will depend on the particular company.

Process Mapping for Your Business

Start by simply mapping all the various jobs taking place. Formally or informally, across the firm, as you start searching for opportunities to streamline procedures. If you have a large workforce, ask for feedback on the manual activities they perform. As well as any room for improvement.

Establish Standardized Operational Procedures

SOPs, or standard operating procedures, are exactly what they sound like. Regular routines in your business.

In addition to streamlining a process and lowering the possibility of human mistakes, developing an SOP in a particular area is a crucial step in becoming ready for machine learning. A system cannot be automated if it cannot be standardized.

Employee help can be useful and effective in this area. Ask staff to write SOPs for their tasks. While keeping in mind that you might need to set aside time especially for it rather than adding it to an already overburdened schedule. This serves as a useful tool for future new hire onboarding.

Identify the Locations Where You Need People

While it would be great to completely automate workflows and then sit back and watch the money come in, that is a hot disaster waiting to happen. The SOPs will highlight use cases that call for a human touch.

For instance, your most important clients could require a customized level of service. Yet your human resources department can’t entirely automate the hiring process.

Even yet, some of those procedures could still benefit from automation projects. Does that top customer need your personal touch on the bills you send? Consider vetting hundreds of first candidates for the job’s essential qualifications.

Determine the Dangers of Human Mistakes

Determine the places where human error is most likely to happen. Eight separate people performing the same task will yield eight distinct results.

Similar to this, any location where workers are required to complete monotonous, repetitive duties is likely to be a breeding ground for errors.

Look over the Standard Operating Procedures for any potential difficulty spots and observe the methods being used by staff. It will help you find possible areas for streamlining. Or even bottlenecks as well as strengthen your company culture to work with your staff to understand and learn about their roles.

Even if you decide against automating a certain process, you can uncover a ton of room for improvement by simply digging a little deeper.

Make Your List of Priorities

There are probably numerous areas of your company where business process automation can be helpful. Think about what would make BPA more beneficial.

Here, some topics to think about include:

  • How long will the automate business process take? Exists a tool that can quickly automate everything in a matter of days? Or will you have to develop a brand-new system to make this area available online?
  • The decrease in time. Is this a routine chore that consumes important time over numerous weeks of the year? Or is it just a time-consuming day every month?
  • Client impact. Will automation make customers happy and more likely to interact with your business going forward? That assignment may rise to the top of the list if that is the case!

How to Get Help from Your Part-Time Accountant

You’ve come to the perfect place if you’re looking to automate your business or bookkeeping and streamline your finances!

Your Part Time Accountant makes bookkeeping simpler and more efficient. Your bookkeeper, a part-time accountant, automatically deducts your expenses from your bank accounts. And keeps track of them so you don’t have to.

You can rely on a thorough expense report at the end of the month! So that you can keep an eye on your spending. When tax season rolls around, Your Part Time Accountant offers a Year End financial package that makes filing your taxes simple.